Microsoft Office Tutorials and References
In Depth Information
Cool people in publishing refer to a table of contents as a TOC, usually pronounced “tee-o-see”
Things change. To update the TOC, click once to select it. Then Click the Update
Table button on the References tab. Use the Update Table of Contents dialog box to choose
what to update. Click OK.
Word bases the TOC on text formatted with the Heading styles in your document. As long as
you use Heading 1 for main heads, Heading 2 for subheads, and Heading 3 (and so on) for
lower-level heads and titles, the TOC is spot-on. Or you can use your own heading styles, if you
format them with a specific outline level. See Chapter 15 for more information.
The table of contents exists as a field in your document. See Chapter 23 for more
information about fields.
Building an index
An index is a reference list like a table of contents, but with more detail and at the opposite end of
the document. Also, the index is organized by topic or keyword, as opposed to the organizational
description a table of contents offers.
Creating an index in Word is a two-step process. The first step is to identify the words or phrases in
a document that need to be indexed. The second part involves using those references to
automatically build the index for you. The following sections explain the details.
All indexing actions and commands take place under the realm of the References tab, in
the Index group.
Select text for the index
To flag a bit of text for inclusion in the index, follow these steps:
1. Select the text you want to reference in the index.
The text can be a word or phrase or any old bit of text. Mark that text as a block.
2. In the Index group on the References tab, click the Mark Entry button.
The Mark Index Entry dialog box appears. The text you selected in your document appears in the
Main Entry box.
3. Type a subentry in the Mark Index Entry dialog box (optional).