Microsoft Office Tutorials and References
In Depth Information
• The Columns setting tells Word how many columns wide to make the index. Note
that two columns is the standard, though I usually choose one column, which looks better on
the page, especially for shorter documents.
• I prefer to use the Right Align Page Numbers option.
3. Click the OK button to insert the index into your document.
Review your index. Do it now. Press Ctrl+Z to undo if you dislike the layout; start over with the
steps in this section. Otherwise, you’re done.
Obviously, the index needs to be updated when you go back and change your document. To update a
document’s index, click the mouse on the index. Then choose the Update Index command button
from the Index group. Instantly, Word updates the index to reference any new page numbers and
include new marked index entries.
Feel free to add a heading for the index because Word doesn’t do it for you.
Word places the index into its own document section by using continuous section
breaks. Refer to Chapter 14 for more information on sections.
Footnotes and Endnotes
The difference between a footnote and an endnote is that one appears on the same page as the
reference and the other appears at the end of the document. Content-wise, a footnote contains bonus
information, a clarification, or an aside, and an endnote is a reference or citation. That’s just a guess.
In both cases, the footnote or endnote is flagged by a superscripted number or letter in the text 1 . And
both are created in the same manner, like this:
1 See? It works!
1. Click the mouse so that the insertion pointer is immediately to the right of the text that you
want the footnote or endnote to reference.
2. Click the References tab.
3. From the Footnotes group, choose either the Insert Footnote or Insert Endnote command
A number is superscripted to the text, and you’re instantly whisked to the bottom of the page
(footnote) or the end of the document (endnote), where you type the footnote or endnote.