Microsoft Office Tutorials and References
In Depth Information
Figure 23-2: The Field dialog box.
The left side of the Field dialog box contains scrolling lists of categories in the Field Names list.
These categories represent various dynamic scraps of text you can insert into your document. When
you choose a category, the right side of the dialog box changes to show more detailed options.
After you click the OK button, the field is inserted into your document. It looks like regular text, but
it’s not: The field reflects some changing aspect of the document or other conditions, like the date
and time.
Many other commands in Word insert fields into a document, such as the Page Number
commands, discussed in Chapter 13 , or the table of contents and index, covered in Chapter 21 . The
Field dialog box, however, lists them all.
Your best clue that you have a field and not text comes when you try to delete a field. See the
later section, “Deleting fields.”
Updating a field
Just because a field contains dynamic text doesn’t mean that the field is always accurate.
Occasionally, fields need updating. It happens in two ways: First, you can update a field by closing your
document and opening it again; second, and more conveniently, you can manually update a field.
To ensure that a field displays up-to-date information, right-click it and choose the Update Field
command. The field’s text is refreshed.
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