Microsoft Office Tutorials and References
In Depth Information
Deleting fields
Removing a field works almost like deleting text. The main difference is that you have to press the
Delete or Backspace key twice. For example, when you press Backspace to erase a field, the entire
field becomes highlighted. It’s your clue that you’re about to erase a field, not regular text. Press
Backspace again to erase the field (and its text).
Putting various fields in a document
Of all the zillions of fields you can insert and use in Word, you might use only a smattering. This
section covers some of my favorites. It assumes that the Field dialog box (refer to Figure 23-2 ) is
open and ready for business as you start working the steps.
Page numbers
My favorite fields are page number fields. To ensure that the document accurately reflects the
current page number, insert a current page number field:
1. In the Field dialog box, select Numbering from the Categories drop-down list.
2. Select Page from the Field Names list.
3. In the Field Properties section of the Field dialog box, select a format for the page number.
4. Click OK.
The current page number dynamically appears in your document. Of course, the page number can
also land in a header or footer or anywhere else.
Total number of pages
To insert the total number of pages in your document, heed these directions:
1. Select Document Information from the Categories drop-down list.
2. Select NumPages from the Field Names list.
3. Select a format.
4. Click OK.
Word count
Getting paid by the word? Stick an automatic word count at the end of your document:
1. From the Categories list, select Document Information.
2. Select NumWords from the Field Names list.
3. Click OK.
Document filename
Many organizations place the document’s filename into a document header or footer. Rather than
guess, why not use a field that contains the document’s exact name? Do this:
1. From the Categories list, select Document Information.
 
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