Microsoft Office Tutorials and References
In Depth Information
In the Open dialog box, select multiple documents to open. Press and hold the Ctrl key as
you click to select documents. Click the Open button, and all the documents open, each in its
own window.
From any folder window, select multiple Word document icons. Lasso them with the mouse,
or Ctrl+click to select multiple documents. Press the Enter key to open the lot.
See the next section for information on how to handle multiple document windows.
Switching between multiple documents
Each document dwells in its own Word program window. One way to switch between them is to use
the Switch Windows menu on the View tab. The menu lists as many as nine open documents in
Word: To switch to another document, choose it from the menu.
When more than nine documents are open at a time, the last item on the Switch Windows menu is
the More Windows command. Choosing this item displays the Activate dialog box, which lists all
open document windows. Select a document from the window and click OK to switch to it.
Watch out for any document in the list named Document1, Document2, or similar. Such a
name means that you haven’t yet saved your stuff. Do so now! Refer to Chapter 8 .
Viewing more than one document at a time
To see two or more documents displayed on the screen at the same time, select the View tab and
click the Arrange All button. Immediately, Word organizes all its windows, by placing them on the
screen like the pieces of a jigsaw puzzle.
Using the Arrange All command is fine for a few documents, but for too many, you end up with
a useless mess.
Word doesn’t arrange minimized windows.
Yes, the Ribbon disappears when the document window gets too small.
Although you can see more than one document at a time, you can work on only one at a time.
The document with the highlighted title bar is the one “on top.”
Clicking a window’s Maximize button restores the document to its normal, full-screen
Comparing two documents side by side
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