Microsoft Office Tutorials and References
In Depth Information
Using the old split-screen trick
Splitting the screen allows you to view two parts of your document in the same window. No need to
bother with extra windows here: The top part of the window shows one part of the document; the
bottom part, another. Each half of the screen scrolls individually, so you can peruse different parts of
the same document without switching windows.
To split a window, click the Split button. It’s found on the View tab, in the Window area. The current
document is then split into two views. Each part can be scrolled individually so that you can peruse
or edit different parts of the document in the same window.
To undo the split, double-click it with the mouse. Poof! It’s gone.
When the ruler is visible, a second ruler appears just below the split.
You can move the split up or down by dragging it with the mouse.
Many, Many Document Types
Word doesn’t restrict you to working with only its own documents. You can work with just about
any type of available word processing or text document. This feature allows you to read and edit
non-Word documents as well as share your stuff with others.
Understanding document formats
When you save a document, Word not only places the document’s text into a file but also stores
other information: formatting, graphics, page layout — everything. To keep it all organized, Word uses
a specific file format for your document. It’s the Word file format that makes a Word document
unique and different from other types of files you may store on the computer’s hard drive.
The Word document format is popular, but it’s not the only word processing document format
available. Other word processors (believe it or not) use their own formats. Plus, some common file
formats exist, designed to simplify the sharing of documents between incompatible computers. Yes,
Word accepts these formats and allows you to save your documents in those formats, if you want.
The key to opening or saving a document in one file format or another is to use the file
type drop-down list in the Open or Save As dialog box, respectively. This list specifies which
file format Word uses, for either opening a file or saving a file under a format other than the
standard Word document format.
The file type list in the Open dialog box has no name. Instead, it appears as a button menu,
found just to the right of the File Name text box. Choosing a file type from that list directs the
Open dialog box to not only display those specific file types but also open them properly for
editing in Word.