Microsoft Office Tutorials and References
In Depth Information
Word remembers the file type! When you use the Open dialog box again, the same
file type is already chosen from the Files of Type drop-down list. That means your regular Word
document may be opened as a “plain text” document, which looks truly ugly. Remember to
check the Files of Type drop-down list if such a thing happens to you.
Accordingly, when you want to open a Word document after opening an HTML
document, or especially by using the Recover Text from Any File option, you must choose Word
Documents from the list. Otherwise, Word may open documents in a manner that seems strange
to you.
Don’t blame yourself when Word cannot open a document. Many, many file formats are
unknown to Word. When someone is sending you this type of document, ask them to resend it
using a common file format, such as HTML or RTF.
Updating an older Word document
Microsoft Word has been around for a long, long time. In 2007, Word changed the file format used
for its documents, moving from the older DOC file format to the present DOCX format. Because a
lot of people still use older versions of Word, not to mention the abundance of older DOC files out
there, it becomes necessary to work with and convert those older documents.
Working with an older Word (DOC) document is cinchy: Simply open the document. You see the
text [Compatibility Mode] appear after the filename at the top of the window. This text is a
big clue that you’re using an older Word document. Another clue is that a lot of Word’s features,
such as the ability to preview format changes and document themes, don’t work when you’re editing
an older document.
To update an older document, use the Export command. After opening an older Word document,
follow these steps to convert it:
1. Click the File tab.
2. On the File screen, choose Export.
3. Click the Change File Type option.
4. Choose Document from the list of Document File Types.
It’s the first item on the list.
5. Click the Save As button.
This button is found at the bottom of the screen. (You may have to scroll down to see it.)
6. Click the Save button in the Save As dialog box to update the document.
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