Microsoft Office Tutorials and References
In Depth Information
Word automatically selects the Heading 1 style for main-level topics.
Use the Enter key to split a topic. For example, to split the topic Pots and Pans, first delete the
word and, and then with the insertion pointer placed between the two words, press the Enter
To join two topics, put the insertion pointer at the end of the first topic and press the Delete key.
(This method works just like joining two paragraphs in a regular document.)
It doesn’t matter whether you get the order right at first. The beauty of creating your
outline with a word processor is that you can rearrange topics as your ideas solidify. My advice
is just to start writing things down now and concentrate on organization later.
Demoting a topic (creating subtopics)
Outlines have several levels. Beneath topics are subtopics, and those subtopics can have their own
subtopics. For example, your main topic may be Things I Regret, and the subtopics would be what
those things actually are.
To create a subtopic, simply type at the main topic level, but don’t press Enter when you’re
done. Instead, click the Demote command button, found in the Outlining tab’s Outline Tools group
and shown in the margin.
The keyboard shortcut to demote a topic is Alt+Shift+→.
Demoting a topic has these effects in Outline mode:
The topic is shifted one notch to the right in the outline.
The paragraph style changes to the next-highest-numbered heading style, such as from Heading
1 to Heading 2.
The Level item in the Outline Tools group changes to reflect the new topic level.
The parent topic’s circle grows a plus-sign (+) symbol. It’s the sign that subtopics exist or that
the topic can be expanded.
You can continue creating subtopics by typing them and then pressing the Enter key at the end of
each subtopic. Word keeps giving you subtopics, one for each press of the Enter key.
You don’t really create subtopics in Word as much as you demote main topics.
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