Microsoft Office Tutorials and References
In Depth Information
You can also use the Level drop-down list, found on the Outlining tab, to instantly promote or
demote the topic to any specific level in the outline.
Unlike when you’re creating main topics, you can get a little wordy with your subtopics. After
all, the idea here is to expand on the main topic.
According to Those Who Know Such Things, there must be at least two subtopics
for them to qualify as subtopics. When you have only one subtopic, either you have a second
main topic or you’ve created a text topic. See the later section, “Adding a text topic,” for
Promoting a topic
To convert a subtopic into a higher-level topic, you promote it. For example, as you work on a
subtopic, it grows powerful enough to be its own, main-level topic. If so, promote it:
To promote a subtopic, place the insertion pointer in the topic’s text and click the
Outlining tab’s Promote command button. You can also press Alt+Shift+← on the keyboard.
You can also drag the topic’s circle with the mouse; move one notch left to promote.
Promoting a topic changes its heading style.
To instantly make any topic a main-level topic, click the Promote to Heading 1 button.
Adding a text topic
When you feel the need to break out and actually write a paragraph in your outline, you can do so.
Although it’s perfectly legit to write the paragraph on the topic level, what you should do is stick in
a text topic by using the Demote to Body Text button. Here’s how:
1. Press the Enter key to start a new topic.
2. Click the Demote to Body Text button.
Or you can press Ctrl+Shift+N, the keyboard shortcut for the Normal style.
What these steps do is change the text style to Body Text. Changing the text style to Body Text in
your outline allows you to write a bit of text for your speech, some instructions in a list, or a chunk
of dialogue from your novel.