Microsoft Office Tutorials and References
In Depth Information
What qualifies as a large document? Anything over 100 pages qualifies, as far as I’m
concerned.
When writing a novel, create each chapter as its own document. Keep all those
chapter documents in their own folder. Further, use document filenames to help with
organization. For example, I name chapters by using numbers: The first chapter is 01, the second is 02,
and so on.
This topic is composed of 42 individual Word documents — one for each chapter, each part
introduction, the front matter, the index, and so on.
Creating a master document
Word’s Master Document feature allows you to collect and coordinate individual documents —
called subdocuments — and cobble them all into one, large document. When you have a master
document, you can assign continuous page numbers to your work, apply headers and footers throughout
the entire project, and take advantage of Word’s Table of Contents, Index, and other list-generating
features.
To create a big, whopping document from many smaller documents — to create a master document
— obey these steps:
1. Start a new, blank document in Word.
Press Ctrl+N to quickly summon a new, blank document.
2. Save the document.
Yeah, I know — you haven’t yet written anything. Don’t worry: By saving now, you get ahead of
the game and avoid some weird error messages.
3. Switch to Outline view.
Click the Outline button on the View tab, as described earlier in this chapter.
4. On the Outlining tab in the Master Document group, click the Show Document button.
More choices appear in the Master Document group. One of those choices is the Insert button,
used to build the master document.
5. Click the Insert button.
6. Use the Insert Subdocument dialog box to hunt down the first document to insert into the
master document.
The documents must be inserted in order. I hope you used a clever document-naming scheme, as
recommended in the preceding section.
7. Click the Open button to stick the document into the master document.
The document appears in the window, but it’s ugly because Outline view is active. Don’t worry: It
won’t be ugly when it prints! Word has set itself up for you to insert the next document:
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