Microsoft Office Tutorials and References
In Depth Information
Normally Word uses the cartoon bubble, shown in the margin, as your clue that a comment
exists in the text. When you point the mouse at text, it becomes highlighted, showing where the
comment is. But when you’re really curious about what was commented on and who said what, you
can reveal all the comments at once. Follow these steps:
1. Click the Review tab.
2. Click the Display for Review button menu.
The button is found in the Tracking group, and its icon is shown in the margin. The button’s name
depends on which Display for Review mode is chosen.
3. Choose the All Markup command.
The document changes its view again. Comments are highlighted in the text with a color specific to
whoever made the comment. A dashed list extends beyond the right edge of the onscreen page, and
you see comment text.
To restore the cartoon-bubble view, choose the Simple Markup command from the Display for
Review button menu.
Choose the No Markup command from the Display for Review button menu to hide all
comments in your document.
The Inking command switches the display to All Markup view. See the later section, “Marking
with digital ink,” for information on the Inking command.
Word also has the Show Comments button, though clicking this button doesn’t control whether
comments are displayed as cartoon bubbles or full comments.
Clicking the Next and Preview buttons to review your comments also switches the display to
All Markup view. See the next section, which also covers using the Reviewing pane.
Reviewing comments
Peruse comments by using two commands in the Comments group:
Choose the Next Comment button to jump to the next comment in the document.
Choose the Previous Comment button to jump to the previous comment in the document.
To see all comments in a document at one time, summon the Reviewing Pane button: Click the
Reviewing Pane button, found in the Review tab’s Tracking group, to show or hide the Reviewing
pane. The button’s menu sets whether the pane appears vertically or horizontally.
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