Microsoft Office Tutorials and References
In Depth Information
Close the Reviewing pane by clicking the Reviewing Pane button again, or click the X in the
The Reviewing pane displays all comments in your document in a single list, as
shown on the left (vertical) or bottom (horizontal) edge of the window.
Click a comment in the Reviewing pane to instantly go to that location in your document.
Printing comments (or not)
I’ll bet you were surprised! You went to print your document and, lo, there on the page was all your
wonderful, formatted text — and all the silly comments. That’s probably not what you wanted.
To control whether a document’s comments appear when printed, follow these steps:
1. Visit the Print screen.
The keyboard shortcut is Ctrl+P.
2. Click the Print All Pages button to display what I call the “print what” menu.
At the bottom of the menu, you see a set of options, the first of which is Print Markup. This
setting controls whether comments, as well as other text markup covered in this chapter, print with
the rest of the document.
3. Choose the Print Markup command.
When this command has a check mark by it, the comments print. When no check mark appears,
you’re directing Word not to print comments (and other types of text markup).
Use the Print Preview window to confirm whether comments will print.
4. Make any other settings in the Print window as needed.
5. Click the big Print button to print the document.
The change made by completing these steps isn’t permanent. You must follow these steps
every time you print the document or else the comments print as well.
See Chapter 9 for more information on printing documents in Word.