Microsoft Office Tutorials and References
In Depth Information
Either way, it helps to employ Word’s revision-tracking tools to know what truly is yours and what
isn’t.
Comparing two versions of a document
You have the original copy of your document — the stuff you wrote. You also have the copy that
Barbara, the vixen from the legal department, has worked on for a week or so. Both documents have
different names, of course. Your job is to compare them to see exactly what’s been changed from the
original. Here’s what to do:
1. Don’t open the original document just yet.
If you already opened the original document in anticipation of what I was about to write here, go
ahead and close the thing. Don’t ever again let me catch you trying to guess my steps!
2. Click the Review tab.
3. From the Compare group, choose Compare Compare.
The Compare Documents dialog box shows up.
4. Choose the original document from the Original Document drop-down list.
5. Choose the edited document from the Revised Document drop-down list.
In either case (in Step 4 or 5), when you cannot find the original or revised document,
click the Wee Folder icon (shown in the margin) to browse for the documents you want to open.
6. Click OK.
Word compares the two documents and notes all changes. Then it displays a list of changes. You see
the compared document with changes marked, plus the original and revised documents, laid out as
shown in Figure 26-2 .
If your screen doesn’t look like Figure 26-2 , click the Compare button again, and from its menu,
choose Show Source Documents Show Both.
Look it over! Peruse the changes made to your pristine prose by the barbarian interlopers; use the
Reviewing pane to witness each change individually. You can click a change in the Reviewing pane
to quickly see which part of your document was folded, spindled, or mutilated.
It helps to use unique filenames for both documents. I strongly recommend that you
choose filenames carefully. In fact, I name my originals by using the word org or original, as in
chapter1.org or, often, chapter1.dan . The person reviewing your document should
follow suit, appending their name or the word edited or draft, for example, to the end of the
filename. This strategy helps keep straight the different versions of a document.
Scrolling is synchronized between all three documents: original, edited, and compared.
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