Microsoft Office Tutorials and References
In Depth Information
You’re typing only the common parts of the letter, the text that doesn’t change for each
copy you print.
4. Type the fields you need in ALL CAPS.
This step is my idea, not Word’s. Type in ALL CAPS the text to be replaced or customized in
your document. Use short, descriptive terms. Figure 27-1 shows an example.
I inserted a PrintDate field in the document shown in the figure. That way, the
documents all have today’s date on them when they print. See Chapter 23 for more information
on the PrintDate field.
5. Save the main document.
If you already saved the document as you were writing it, give yourself a cookie.
After you create your letter, the next step is to create or use a recipient list. Continue with the section
“The Recipient List,” a little later in this chapter, for more information.