Microsoft Office Tutorials and References
In Depth Information
Figure 27-1: A mail-merge main document.
Creating mail merge e-mail messages
Word lets you spew out custom e-mail messages by using the E-Mail option for mail merge. This
option works only when you configure the Microsoft Outlook program on your computer. After
that’s done, you start the main document for your e-mail merge by obeying these steps:
1. Press Ctrl+N to create a fresh document.
2. On the Mailings tab, choose Start Mail Merge ⇒ E-Mail Messages.
Word changes to Web Layout view, used for creating Internet documents in Word.
3. Create your mail message.
4. If you anticipate inserting fields in the message, type them in ALL CAPS.
Normally, an e-mail mail merge doesn’t have fields in the document, though there’s no rule
against using them. Still, putting someone’s name or other personal information in the message
removes the stigma of a mass e-mail form letter.