Microsoft Office Tutorials and References
In Depth Information
Keep in mind that you have only so many lines for each label and that each label is only so wide.
Press the Enter key at the end of each line.
You can apply some simple formatting at this stage: Ctrl+B for bold, Ctrl+I for italic, or Ctrl+U
for underlining, for example. If you right-click in the Address box, you can choose Font or
Paragraph from the pop-up menu to further format the label.
4. In the Print section of the Envelopes and Labels dialog box, select the Full Page of the Same
Label radio button.
5. In the Label section, choose the type of label you’re printing on.
If the stock number that’s displayed doesn’t match up, click the sample label to display the Label
Options dialog box, from which you can choose the proper stock number or design of your labels.
For some weird and unexplained reason, Microsoft appears as the label vendor in the Label
Options dialog box. Choose Avery from the list when you use Avery (or similar) labels.
6. Click the New Document button.
By placing the labels in a new document, you can further edit them, if you like. You can also save
them so that you can use the same document when you need to print a batch of labels again.
7. Print the labels.
Ensure that the sheet of label paper is loaded into your printer, proper side up. Use the Ctrl+P
command to print the labels as you do for any document.
On my PC I have a folder full of label documents I print from time to time. For example, one
document holds my return address, one is for the IRS, and another has my lawyer’s address. They all
come in quite handy.
When you elect to save the labels to a new document, avoid the temptation to mess
with the table, because it’s perfectly aligned to the labels. Neither should you adjust the page
margins or paragraph formatting.
There’s no need to make two sheets of labels. When all the labels are identical, simply print that
sheet twice.
Print That Address List
Word can take a list of names and addresses and print them all, or a selected few, on a sheet of
labels. This trick is more of a mail-merge feature than a true label-making ability; therefore, I highly
recommend that you read about the Word mail-merge process (see Chapter 27 ) before following
these steps:
1. Start a new document in Word.
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