Microsoft Office Tutorials and References
In Depth Information
2. Select the recipient’s address in the letter.
If the address isn’t in the document, you can add it later.
3. Click the Envelopes button on the Mailings tab.
4. If the recipient’s address doesn’t appear in the Delivery Address box, type the address.
5. Click the Add to Document button.
6. Type the return address on the envelope.
And you’re done.
It may not be obvious on the screen, but the first page of your letter is now an envelope. When
you’re ready to print the letter, the envelope is printed first and then the letter. All you have to do is
stuff the letter into the envelope and seal it and then apply the increasingly costly postage.
Most printers prompt you to manually enter envelopes if that’s what they want you to do. After
doing so, you may have to press the Ready, On-line, or Select button for the printer to continue.
(My old LaserJet printer said, “Me Feed!” and, for some reason, it knew when I inserted the
envelope because it just started working.)
Check the envelope as you insert it into your printer to ensure that you didn’t address its
backside or put the address on upside down — as so often happens to me.
When typing an address, use soft returns to break up the lines: Press Shift+Enter at the end of a
line. That keeps the address tight.
If you have trouble remembering which way the envelope feeds into your printer,
draw a picture of the proper way and tape it to the top of your printer for reference.
Sort Your Text
Sorting is one of Word’s better tricks. After you understand this feature, you go looking for places to
use it. You can use the Sort command to arrange text alphabetically or numerically. You can sort
paragraphs, table rows, and columns in cell tables and in tables created by using tabs.
Save your document before sorting. It’s just a good idea.
Sorting isn’t difficult. First, arrange whatever needs to be sorted into several rows of text, such as