Microsoft Office Tutorials and References
In Depth Information
Hyphenation works best with paragraph formatting set to full justification.
Document Properties
When your company (or government agency) grows too big, there’s a need for too much
information. Word happily obliges by providing you with a sheet full of fill-in-the-blanks goodness to tell
you all about your document and divulge whatever information you care to know about who worked
on what and for how long. These tidbits are the document properties.
To eagerly fill in any document’s properties, click the File tab and choose the Info item. Document
properties are listed on the far-right side of the window. Some information cannot be changed, but
when you click the lighter-colored text, you can type your own stuff.
The document’s property information can be inserted into your text: From the Insert tab’s Text
group, choose Quick Parts Document Property to insert various property text information tidbits
into a document.
The References tab sports a bunch of features that I don’t touch on in this topic, not the least of
which is the Cross-Reference button in the Captions group. The Cross-Reference command allows
you to insert instructions such as Refer to Chapter 99 , Section Z into your document. This feature
works because you absorbed excess energy from the universe during a freak lightning storm and
now have an IQ that would make Mr. Spock envious. Anyway, the Cross-Reference dialog box,
summoned by the Cross-Reference command, is the place where cross-referencing happens. Page
653 has more information about this feature.
Collect and Paste
Normally, the copy-paste operation is singular: You copy something, you paste it. Using Word’s
Collect and Paste feature, you can copy multiple chunks of text, paste them in any order, or paste
them in all at once. The secret is to click the dialog box launcher in the lower-right corner of the
Clipboard group on the Home tab, right next to the word Clipboard . The Clipboard pane appears on
the screen.
With the Clipboard pane visible, you can use the Copy command multiple times in a row to collect
text. To paste the text, simply click the mouse on that chunk of text in the Clipboard pane. Or you
can use the Paste All button to paste into your document every item you collected.
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