Microsoft Office Tutorials and References
In Depth Information
Word is a writing tool. As such, you need to be familiar with, and obey, the grammatical rules of
your language. If that language just happens to be English, you have a big job ahead of you. Even
though a dictionary and a thesaurus are electronic parts of Word, I recommend that you keep a few
references handy.
As someone born in the previous century, I prefer real books to electronic references. And for
electronic references, I prefer eBooks to visiting various web pages. Whatever is your whim, consider
the following references:
Strunk and White’s The Elements of Styl e (Longman) is also a useful book for finding out
where to place apostrophes and commas.
Any good college or university dictionary is helpful. Plenty of good electronic copies of those
dictionaries are available now. Use one.
Find a good thesaurus. (I love a good thesaurus. The one I use is from 1923. No electronic
thesaurus I’ve seen has as many words in it.) With luck, a thesaurus is supplied with your
dictionary software.
Books containing common quotations, slang terms and euphemisms, common foreign words
and phrases, and similar references are also good choices.
If you lack these books, visit the reference section of your favorite bookstore and plan to invest
some good money to stock up on quality references.
Keep Your Computer Files Organized
Use folders on your hard drive for storing your document files. Keep related documents together in
the same folders. Properly name your files so that you know what’s in them.
One of the biggest problems with computers now is that millions of people use computers who have
no concept of basic computer science. You can get a good dose from my PCs For Dummies , but also
consider taking a class on computer basics. You’ll enjoy your computer more when you understand
how to use it.
Add the Junk Later
Write first, then format, then edit. Keep writing and editing. Save your stuff. Only when you truly
finish writing should you go back to insert a picture or a graphical doodad. Doing these tasks last
keeps you focused on writing, which is the main part of your document. Also, Word behaves better
when a document doesn’t have a lot of graphics or fancy junk in it. Write first, add the junk later.
Back Up Your Work
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