Microsoft Office Tutorials and References
In Depth Information
Making two paragraphs from one
To split a single paragraph in twain, locate the point where you want it to break — say,
between two sentences. Move the insertion pointer to that location and then press the Enter
key. Word splits the paragraph in two; the text above the insertion pointer becomes its own
paragraph, and the text following it then becomes the next paragraph.
Depending on how the paragraph was torn asunder, you may need to delete an extra space at the
beginning of the second paragraph or at the end of the first paragraph.
Making one paragraph from two
To join two paragraphs and turn them into one, you delete the Enter character between the
paragraphs. To do that, move the insertion pointer to the start of the second paragraph and then press the
Backspace key. Removing the Enter character joins two paragraphs.
Depending on how neatly the paragraphs were joined, you may need to add a space between the
sentences at the spot where the paragraphs were glued together.
The Soft and Hard Returns
Pressing the Enter key in Word ends a paragraph. It’s officially known as typing a hard return. Yes,
it’s return even though the key is known as Enter on a PC. Don’t blame me for this odd
nomenclature. I only write the topics — not the programs.
The problem with the hard return is that it adds a bit of “air” after a paragraph. That’s a good thing;
as I explain in Chapter 11 , you should have air around paragraphs in a document. Those times when
you don’t want air, when you need to put lines of text close together, you use a soft return.
The soft return, or line break, is used primarily in titles and headings; when you have a long title and
need to split it up between two lines, you press Shift+Enter to insert the soft return. For example,
type this line:
Enjoying the Ballet
Press Shift+Enter. A new line starts. Continue typing:
A Guide for Husbands and Boyfriends
The soft return keeps the title text together (in the same paragraph), but on separate lines.
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