Microsoft Office Tutorials and References
In Depth Information
Adjusting working time in a resource calendar
calendar is built into Project and accommodates a default work schedule from 8 A.M. to
5 P.M., Monday through Friday, with an hour off for lunch each day. If all the working times
of your resources match the working time of the project calendar, you do not need to
edit any resource calendars. However, chances are that some of your resources will need
exceptions to the working time in the project calendar—such as:
▪ A flex-time work schedule
▪ Vacation time
▪ Other times when a resource is not available to work on the project, such as time
spent in training or attending a conference
TIP If you have a resource who is available to work on your project only part-time, you
might be tempted to set the working time of the resource in your project to reflect a
parttime schedule, such as 8 A.M. to 12 P.M. daily. However, a better approach is to adjust the
availability of the resource as recorded in the Max. Units field to 50%, as you did in the
previous exercise for the resource named Sharon Salavaria. Changing the unit availability of
the resource keeps the focus on the capacity of the resource to work on the project rather
than on the specific times of the day when that work might occur. You can set the maximum
units for a resource in the Resource Sheet view.
Changes that you make to the project calendar are reflected automatically in resource
calendars derived from the same project calendar. For example, in Chapter 3, you specified
a nonworking day for a staff morale event, and Project rescheduled all work to skip that
day. Note, however, that once you create a resource calendar exception, that exception is
not affected by later changes to the project calendar.
The scenario: At Lucerne Publishing, you have a couple of working-time updates to make in
the new book launch’s plan. Toby Nixon has told you he’ll be away at a conference, and Jun
Cao works a full-time but nonstandard schedule of 10 hours per day, four days per week.
You need to update their resource calendars accordingly.
In this exercise, you specify the working and nonworking times for work resources.
On the Project tab, in the Properties group, click Change Working Time .
The Change Working Time dialog box appears.
In the For calendar box, click Toby Nixon .
Toby Nixon’s resource calendar appears in the Change Working Time dialog box.
Toby has told you he will not be available to work on Friday, January 23 because he
plans to attend a book-industry conference.