Microsoft Office Tutorials and References
In Depth Information
Setting up cost resources
TIP If you find that you must edit several resource calendars in a similar way (to handle a
night shift, for example), it might be easier to assign a different base calendar to a resource
or collection of resources. This is more efficient than editing individual resource calendars,
and you can use the new base calendar to make projectwide adjustments to a single base
calendar if needed. For example, if your project includes a day shift and a night shift, you
can apply the Night Shift base calendar to resources who work the night shift. You change a
base calendar in the Change Working Time dialog box. For collections of resources, you can
select a specific base calendar directly in the Base Calendar column on the Entry table in the
Resource Sheet view.
Setting up cost resources
Another type of resource you can use in Project is the cost resource . You can use a cost
resource to represent a financial cost associated with a task in a plan. While work resources
(people and equipment) can have associated costs (hourly rates and fixed costs per
assignment), the sole purpose of a cost resource is to associate a particular type of cost with
one or more tasks. Common types of cost resources might include categories of expenses
you want to track in a plan for accounting or financial reporting purposes, such as travel,
entertainment, or training.
Cost resources do no work and have no effect on the scheduling of a task. The Max. Units,
Standard and Overtime pay rates, and Cost/Use fields do not apply to cost resources. After
you assign a cost resource to a task and specify the cost amount per task, you can then see
the cumulative costs for that type of cost resource, such as total travel costs in a project.
The way in which cost resources generate cost values differs from that of work resources.
When you assign a work resource to a task, the work resource can generate a cost based on
a pay rate (such as $40 per hour for the length of the assignment), a lat per-use cost (such
as $100 per assignment), or both. You set up such pay rates and cost-per-use amounts once
for the work resource, as you did in the section “Entering resource pay rates” earlier in this
chapter. However, you enter the cost value of a cost resource only when you assign it to a
task. You do this in the Cost field of the Assign Resources dialog box or in the Cost field of
the Task form with the Cost detail shown. In fact, you’ll do so in “Assigning cost resources to
tasks” in Chapter 6.
The scenario: At Lucerne Publishing, the publisher maintains a profit and loss (P&L) sheet for
every book it publishes. Travel is a major expense incurred in a topic launch. Your finance