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In Depth Information
Chapter 6: Assigning resources to tasks
Assigning resources to
IN THIS CHAPTER, YOU WILL LEARN HOW TO
▪ Assign work resources to tasks.
▪ Control how Project schedules additional resource assignments.
▪ Assign cost resources to tasks.
▪ Check on key schedule indicators for duration, cost, and work.
In Chapter 4, “Building a task list,” and Chapter 5, “Setting up resources,” you created tasks
and resources. You are now ready to assign resources to tasks. An assignment is the
matching of a resource to a task to do work . From the perspective of a task, you might call the
process of assigning a resource a task assignment ; from the perspective of a resource, you
might call it a resource assignment . It is the same thing in either case: a task plus a resource
equals an assignment.
IMPORTANT When we talk about resources throughout this chapter, we are talking about work
resources (people and equipment) unless we specify material or cost resources. For a refresher on
resource types, see Chapter 5.
You do not have to assign resources to tasks in Microsoft Project 2013; you could work only
with tasks. However, there are several good reasons for assigning resources in your plan.
When you assign resources to tasks, you can answer questions such as
▪ Who should be working on what tasks and when?
▪ Do you have the correct number of resources to accomplish the scope of work that
your project requires?
▪ Are you expecting a resource to work on a task at a time when that resource will not
be available to work (for example, when someone will be on vacation)?
▪ Have you assigned a resource to so many tasks that you have exceeded the capacity
of the resource to work—in other words, have you overallocated the resource?