Microsoft Office Tutorials and References
In Depth Information
Printing views and reports
TIP In this exercise, you pasted views and reports from Project into WordPad. You follow
the same process to paste views and reports into other applications, such as Microsoft
Word and PowerPoint.
Printing views and reports
By printing views and reports, you can put on paper just about anything you see on your
screen. For a plan with many tasks, what you can see on your screen at one time might be a
relatively small portion of the full plan. When using standard letter-sized paper, you might
need several sheets to print the full plan. For example, a Gantt Chart view of a six-month
project with 100 or so tasks can require 12 or more letter-size pages to print in its entirety.
Printing out of Project can use quite a bit of paper; in fact, some heavy-duty Project users
make poster-size printouts of their plans using plotters. Whether you use a printer or
plotter, it’s a good idea to preview the views and reports you intend to print.
You have several options when printing from Project, such as printing a specific date range
in a Gantt Chart view. (You’ll do this next.) You can also control what will print in a view
prior to printing by filtering or collapsing tasks, or displaying only summary tasks. (You’ll
explore such options in Chapter 13.)
Compared to views, reports can be a more compact way to print information about your
plan. Reports use commonly understood formats, such as table and charts, to organize and
present information.
TIP Some views, such as the Form views and Relationship diagram, cannot be printed from
Project. However, you can use a screen-capture utility like the Windows Snipping Tool to
get a snapshot of such a view and then print that.
TIP For advanced instructions on printing, see Chapter 17.
The scenario: At Lucerne Publishing, you’ve shared online snapshots of views and reports of
the new book launch plan with a broad audience of stakeholders. Next you will print views
and reports from the plan to post to the wall space the team has set aside for this project’s
key planning documents. Once these schedule details are printed and hung on the wall,
you’ll encourage the team to mark up the plan with feedback or clarifications by hand.
In this exercise, you will see the Print Preview of the Gantt Chart view, as well as a report.
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