Microsoft Office Tutorials and References
In Depth Information
Entering actual values for tasks
The Progress ScreenTip informs you of the task’s completion percentage and other
tracking values.
So far, you have recorded actual work that started and finished on schedule. Although
staying on schedule might prove true for some tasks, you often need to record
actuals for tasks that lasted longer or shorter than planned, or occurred sooner or later than
scheduled. This is the subject of the next topic.
Here are some additional tips and suggestions for entering task completion percentages:
You can also set the percent complete by pointing to a Gantt bar (or progress bar
within a Gantt bar). When the mouse pointer changes to a percent symbol and right
arrow, drag the mouse pointer from left to right within the Gantt bar. As you do so,
note the “complete through” date value that appears in a ScreenTip.
If you can collect the actual start date of a task, it is a good practice to record the
actual start date (described in the next section) and then record a completion
percentage.
By default, Project shows Gantt bars in front of nonworking time (such as weekends),
as you see in this section. However, Project can show nonworking time in front of task
bars, visually indicating that no work on the task will occur during the nonworking
time. If you prefer this type of presentation, right-click any shaded nonworking time
(such as a weekend) in the chart portion of the Gantt Chart view and click
Nonworking Time in the shortcut menu. In the Timescale dialog box, click the Non-Working
Time tab. Next to Draw, click In Front Of Task Bars.
Here’s a simple tracking technique for projects with a large number of short-duration
“to-do list” style tasks that don’t require detailed tracking. Use just the 0%, 50%, and
100% complete values. 0% means work on the task has not yet started, 50% means
work has started, and 100% means the task is complete. If you just need to know
what’s in progress and what’s done, this is the simplest form of tracking you can apply.
Entering actual values for tasks
A more detailed way to keep your schedule up to date is to record what actually happened
for each task in your project. You can record each task’s actual start, finish, work, and
duration values. For example, when you enter 3 days of actual duration on a task with 5 days of
scheduled duration and 40 hours of work, Project calculates the actual work to be 24 hours,
the percent complete to be 60%, and the remaining duration to be 2 days.
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