Microsoft Office Tutorials and References
In Depth Information
Entering actual values for tasks
When you enter various actual values, Project uses the following rules to update the plan:
▪ When you enter a task’s actual start date, Project moves the scheduled start date to
match the actual start date.
▪ When you enter a task’s actual finish date, Project moves the scheduled finish date to
match the actual finish date and sets the task to 100% complete.
▪ When you enter a task’s actual work value, Project recalculates the task’s remaining
work value, if any.
▪ When you enter a task’s actual duration, if it is less than the scheduled duration,
Project subtracts the actual duration from the scheduled duration to determine the
▪ When you enter a task’s actual duration, if it is equal to the scheduled duration,
Project sets the task to 100% complete.
▪ When you enter a task’s actual duration, if it is longer than the scheduled duration,
Project adjusts the scheduled duration to match the actual duration and sets the task
to 100% complete.
Because your plan is updated with actuals, your plan as scheduled will likely change. The
original plan as saved in a baseline is not altered, however.
The scenario: At Lucerne Publishing, a few more days have passed and work on the new
book launch has progressed. Resources performing the work have given you actual
progress that differs somewhat from the plan, and you want to record these actuals and observe
the effect on the overall plan.
In this exercise, you record actual work values for some tasks, as well as actual start dates
and durations for other tasks.
On the View tab, in the Data group, click Tables and then click Work .
The Work table appears.
TIP You can display whichever table is most relevant to the details you are focused
on while tracking progress in a plan. Useful tables include the Work table, which
focuses on work values, and the Cost table, which focuses on cost values. The
Tracking table is a good all-around table when recording or viewing progress.
If needed, drag the vertical divider bar to the right to expose the last column in the
Work table, %W. Comp (% Work Complete).