Microsoft Office Tutorials and References
In Depth Information
Setting up a recurring task
To help account for such events in your plan, create a recurring task . As the name suggests,
a recurring task is repeated at a specified frequency such as daily, weekly, monthly, or
yearly. When you create a recurring task, Project creates a series of tasks with Start No Earlier
Than constraints, with effort-driven scheduling turned off, and with no task relationships
defined.
The scenario: At Lucerne Publishing, the new children’s book project requires a weekly
status meeting involving some, but not all, of the resources working on it. You’d like this
recurring status meeting to have visibility in the plan.
In this exercise, you create a recurring task that will occur on a weekly basis.
1
On the View tab, in the Task Views group, click Gantt Chart .
The Gantt Chart view appears.
2
Select the name of task 1, Acquisition .
You’ll insert the recurring task above the first phase of the plan, because it will occur
throughout multiple phases of the plan.
3
On the Task tab, in the Insert group, click the down arrow below the Task button and
then click Recurring Task .
The Recurring Task Information dialog box appears.
4
In the Task Name box, type Editorial staff meeting .
5
In the Duration box, type 1h .
6
Under Recurrence pattern , make sure Weekly is selected, and then select the
Monday check box.
Next, you will specify the date of its first occurrence. By default, it is the project start
date. However, you want the weekly status meetings to begin one week later.
10
7
In the Start box, type or select 4/13/15 .
Next, you will specify the end date. You’ll plan for these staff meetings to continue
until the project reaches the Design And Production phase. In the Gantt Chart, you
can see that as currently scheduled, that phase starts on July 6, so you’ll use that date
for now. You can always update the recurring task later as needed.
8
In the End by box, type or select 7/6/15 .
 
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