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Examining resource allocations over time
Examining resource allocations over time
In this section, you will focus on resource allocation—how the task assignments you’ve
made affect the workloads of the work resources (people and equipment) of a plan. A
resource’s capacity to work in a given time period is determined by her maximum units and
resource calendar . The relationship between a resource’s capacity and her task assignments
is called allocation . Each work resource is in one of three states of allocation:
Underallocated The resource’s assignments do not ill the resource’s maximum
capacity to do work. For example, a full-time resource who has only 25 hours of work
assigned in a 40-hour workweek is underallocated.
Fully allocated The resource’s assignments ill the resource’s maximum capacity.
For example, a full-time resource who has 40 hours of work assigned in a 40-hour
workweek is fully allocated.
Overallocated The resource’s assignments exceed the resource’s maximum capacity
for any period of time. For example, a full-time resource who has 65 hours of work
assigned in a 40-hour workweek is overallocated.
Project management focus: Evaluating resource
allocation
It is tempting to say that fully allocating all resources on every occasion is every
project manager’s goal, but that would be an oversimplification. Depending on the
nature of your project and the resources working on it, some underallocations might
be perfectly fine. Overallocation might not always be a problem either, depending
on the amount of overallocation. If one resource is overallocated for just a
halfhour, Project will lag the overallocation, but such a minor overallocation might not
be a problem that you need to solve, depending on the resource involved and the
nature of the assignment. Severe overallocation—for example, a resource being
assigned twice the work he could possibly accomplish in one week—is always a
problem, however, and you should know how to identify it and maintain strategies for
addressing it. This chapter helps you identify and remedy resource overallocation.
 
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