Microsoft Office Tutorials and References
In Depth Information
Examining resource allocations over time
Carole’s total work on that Monday, April 20, is 9 hours. This is formatted red,
indicating the overallocation.
These two assignments make up the
9 hours of work scheduled on Monday.
Carole has two assignments on April 20: eight hours on the Content edit task and the
one-hour task Editorial staff meeting 2 (one instance of a recurring task ).
These two tasks are scheduled at times that overlap between the hours of 8 A.M.
and 9 A.M. (If you want to observe this, adjust the timescale to display hours.) This
is a real overallocation: Carole probably cannot complete both tasks simultaneously.
However, it is a relatively minor overallocation given the scope of the plan, and you
don’t need to be too concerned about resolving this level of overallocation. However,
there are other, more serious overallocations in the schedule that you will remedy
later in this chapter.
10 Click the expand/collapse arrow next to Carole’s name in the Resource Name column
to collapse her assignments.
Here are a few other things to keep in mind when viewing resource allocation:
▪ A quick way to navigate to resource overallocations in the Resource Usage view is to
use the Next Overallocation button in the Level group of the Resources tab.
▪ By default, the Resource Usage view displays the Usage table; however, you can
display different tables. On the View tab, in the Data group, click Table and then click
the table you want displayed.
▪ By default, the Resource Usage view displays work values in the timescaled grid.
However, you can display additional assignment values, such as cost and remaining
availability. To do this, on the Format tab, in the Details group, click the value that you