Microsoft Office Tutorials and References
In Depth Information
Checking the plan’s cost and finish date
Checking the plan’s cost and finish date
Not all plans include cost information, but for those that do, keeping track of project costs
can be as important as, or more important than, keeping track of the scheduled finish date.
In this section, you examine both the cost and the finish date of the plan.
Two factors to consider when examining project costs are the specific types of costs you
want to see and how you can best see them.
The types of costs that you might encounter over the life of a project include the following:
Baseline costs The original planned task, resource, or assignment costs saved as
part of a baseline plan.
Current (or scheduled) costs The calculated costs of tasks, resources, and
assignments in a plan. As you make adjustments in a plan, such as assigning or
removing resources, Project recalculates current costs just as it recalculates task start
and finish dates. After you start to incur actual costs (typically by tracking actual
work), the current cost equals the actual cost plus the remaining cost per task,
resource, or assignment. Current costs are the values you see in the fields labeled Cost
or Total Cost.
Actual costs The costs that have been incurred for tasks, resources, or assignments.
Remaining costs The difference between the current or scheduled costs and the
actual costs for tasks, resources, or assignments.
You might need to compare these costs (for example, baseline vs. actual) or examine them
individually per task, resource, or assignment. Or you might need to examine cost values
for summary tasks or for an entire plan. Some common ways to view these types of costs
include the following:
You can see the plan’s cost values in the Project Statistics dialog box. (You’ll do so
later.)
You can see or print reports that include cash low, budget, cost overruns for both
tasks and resources, and earned value. (To do this, on the Report tab, in the View
Reports group, click Costs.)
You can see task-level, resource-level, or assignment-level cost information in usage
views by displaying the Cost table. (To do this, on the View tab, in the Data group,
click Tables and then click Cost.)
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