Microsoft Office Tutorials and References
In Depth Information
Checking the plan’s cost and finish date
To see cost details distributed over time in a usage view, do this: On the Format tab, in
the Details group, click Add Details and then select the cost values you want.
In addition to cost, the finish date is a critical (often the most critical) measure of a plan. A
plan’s finish date is a function of its duration and start date. Most projects have a desired,
or soft , finish date, and many projects have a must hit , or hard , finish date. When managing
projects like these, it is essential that you know the plan’s current or scheduled finish.
TIP In the language of project management, a project’s finish date is determined by its
critical path . The critical path is the series of tasks that will push out the project’s end date if
the tasks are delayed. For this reason, when evaluating the duration of a project, you should
focus mainly on the tasks on the critical path, called critical tasks . Remember that the word
critical has nothing to do with how important these tasks are to the overall project. The
word refers only to how their scheduling will affect the project’s finish date. If you need a
refresher on critical paths, see Chapter 10, “Fine-tuning task details.”
The scenario: At Lucerne Publishing, you’ve fine-tuned important parts of the new children’s
book plan including resource assignments, costs, and task durations. To see the plan’s
current cost and finish date values, you’ll switch to a different view and then see summary
values in the Project Information dialog box.
In this exercise, you look at the plan’s finish date, overall costs, and individual task costs.
On the View tab, in the Task Views group, click Other Views , and then click Task
Sheet .
Project switches to the Task Sheet view. Next, you will switch to the Cost table.
TIP Wonder where Project got this project summary task name shown for task 0?
Project uses the title entered in the Advanced Properties dialog box (on the File
tab, in the Info group, Project Information) as the project summary task name. Or, if
nobody has entered a distinct title property, Project uses the file name as the project
summary task name. If you change the project summary task name once you’ve
displayed it, Project updates the Title property, and vice versa.
On the View tab, in the Data group, click Tables and then click Cost .
The Cost table appears.
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