Microsoft Office Tutorials and References
In Depth Information
Inactivating tasks
Inactivating tasks
IMPORTANT The ability to inactivate tasks is available only in Project Professional and not in
Project Standard. If you have Project Standard, skip this section.
You can include tasks in a plan that you might later decide you don’t want to have
completed, but you also don’t want to lose the details about those tasks by deleting them.
You might for example develop tasks that pose “what-if” questions that you can’t begin to
answer until preliminary questions get answered. Or you could design a plan that describes
a likely-case scenario for completion but also includes more optimistic and pessimistic sets
of tasks as well.
In Project Professional, you can inactivate a single task or multiple tasks. Inactivating tasks
can be preferable to deleting tasks, in that it keeps the task information in the plan but
removes the scheduling effect of those tasks. A task that drives the start of a successor task,
for example, remains visible when inactivated, but it has strikethrough formatting applied
in the Gantt Chart and other views, and its link relationship is broken and its successor is
Should you later want to reactivate inactivated tasks, you can easily do so, and Project
restores them as active tasks with the same scheduling impact as they previously had.
TIP You can inactivate only tasks that have no progress recorded against them. You cannot
inactivate completed tasks or tasks that have any progress recorded.
The scenario: At Lucerne Publishing, you’ve shared the current cost and schedule details of
the new children’s book plan with the publisher. She has asked you to identify some
activities that could be cut to reduce costs without risking the essential deliverables of the plan.
You’ve identified the activities that could be cut, and to see the result of cutting them while
keeping the opportunity to easily restore them, you’ll inactivate the tasks in question.
In this exercise, you inactivate a summary task and its subtasks.
On the View tab, in the Task Views group, click the arrow below Gantt Chart and
then click Gantt Chart .
TIP Are you wondering why you do not just click the Gantt Chart button? Recall
that Project includes multiple Gantt Chart views. The Gantt Chart button will display
whatever Gantt Chart view you last had displayed—in this case, the Leveling Gantt
view. To display the Gantt Chart view at this time, you need to select it from the
list of views.
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