Microsoft Office Tutorials and References
In Depth Information
Chapter 14: Tracking progress on tasks and assignments
Tracking progress on
tasks and assignments
IN THIS CHAPTER, YOU WILL LEARN HOW TO
▪ Update a previously saved baseline plan.
▪ Record actual work for tasks and assignments.
▪ Record actual work by time period.
▪ Interrupt work on a task, and reschedule the remaining work.
Building, verifying, and communicating a sound plan might take much or even most of
your time as a project manager. However, planning is only the first phase of managing
your projects. After the planning is completed, the implementation of the project starts—
carrying out the plan that was previously developed. Ideally, projects are implemented
exactly as planned, but this is seldom the case. In general, the more complex the plan and
the longer its duration, the more opportunity there is for variance to appear. Variance is
the difference between what you intended to happen (as recorded in the plan) and what
actually happened (as recorded by your tracking efforts).
Properly tracking actual work and comparing it against the original plan enables you to
identify variance early and adjust the incomplete portion of the plan when necessary. If
you completed Chapter 8, “Tracking progress,” you were introduced to the simpler ways of
tracking actuals in a plan. These include recording the percentage of a task that has been
completed as well as its actual start and finish dates. These methods of tracking progress
are fine for many projects, but Microsoft Project 2013 also supports more detailed ways of
In this chapter, you track task-level and assignment-level work totals and work per time
period, such as work completed per week or per day. Information distributed over time is
commonly known as timephased , so tracking work by time period is sometimes referred to
as tracking timephased actuals . This is the most detailed level of tracking progress available