Microsoft Office Tutorials and References
In Depth Information
Tracking actual and remaining values for tasks and assignments
corresponding timephased values, as you saw earlier. This is one reason why new Project
users sometimes are surprised to encounter extremely precise values, such as 7.67 hours of
work, scheduled for a particular day. If you generally understand the math that Project is
following, however, you can figure out where such numbers come from. On the other hand,
you might not care about this level of scheduling detail—and that’s OK, too.
Entering actual costs manually
Whenever you’ve entered actual work values in this chapter, Project has calculated
actual cost values for the affected task, its summary task, the resources assigned to
the task, and the entire project. By default, Project calculates actual costs and does not
allow you to enter them directly. In most cases, this is what we recommend and what
is done with the practice files used in this topic. However, if you want to enter actual
cost values yourself in your own plans, follow these steps.
IMPORTANT The following procedure is provided for your general information; however, do
not follow this procedure now if you are completing the exercises in this topic. Doing so will
produce results that will not match those shown in this topic.
On the File tab, click Options .
The Project Options dialog box appears.
1
2 Click the Schedule tab.
3 Under the Calculation options for this project label, clear the Actual costs are
always calculated by Project check box.
4 Click OK .
After automatic cost calculation is turned off, you can enter or import task-level or
assignment-level actual costs in the Actual field. This field is available in several
locations, such as the Cost table. You can also enter actual cost values daily or at another
interval in any timescale view, such as the Task Usage or Resource Usage view. With a
usage view displayed, on the Format tab, in the Details group, click Actual Cost.
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