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Tracking timephased actual work for tasks and assignments
Tracking timephased actual work for tasks
and assignments
Entering timephased actuals requires more work on the project manager’s part and might
require more work from resources to inform the project manager of their daily or weekly
actuals. However, using timephased actuals gives you far more detail about the project’s
task and resource status than the other methods used for entering actuals. Entering
timephased values might be the best approach to take if you have a group of tasks or an
entire project that includes the following:
High-risk tasks
Relatively short-duration tasks in which a variance of even one day could put the
overall project at risk
Tasks for which you’d like to develop or validate throughput metrics, or rates at which
a given quantity of a deliverable can be completed over a given time period, such as
Copyedit 3000 words per day
Tasks in which sponsors or other stakeholders have an especially strong interest
Tasks that require hourly billing for labor
When you need to track actual work at the most detailed level possible, use the timephased
grid in the Task Usage or Resource Usage view. In either view, you can enter actual work
values for individual assignments daily, weekly, or at whatever time period you want (by
adjusting the timescale). For example, if a task has three resources assigned to it and you
know that two resources worked on the task for eight hours one day and the third resource
worked for six hours, you can enter these as three separate values on a timephased grid.
TIP If your organization uses a timesheet reporting system for tracking actual work, you
might be able to use this timesheet data in Project as timephased actuals. You might not
need to track at this level, but if resources complete timesheets for other purposes (billing
other departments within the organization, for example), you can use their data and save
yourself some work.
The scenario: At Lucerne Publishing, the Acquisition phase of work on the new children’s
book plan has been completed, and the Editorial phase has just begun. Because of the
larger number of resources involved and the variability of the editorial work, these tasks
are the riskiest ones so far in the project. To manage the actuals of these tasks in the most
detailed way possible, you will record timephased actuals.
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