Microsoft Office Tutorials and References
In Depth Information
Creating a resource pool
PRACTICE FILES Before you can complete the exercises in this chapter, you need to copy
the book’s practice files to your computer. A complete list of practice files is provided in
“Download the practice files” at the beginning of this topic. For each exercise that has a
practice file, simply browse to where you saved the book’s practice file folder.
IMPORTANT If you are running Project Professional with Project Web App/Project Server, take
care not to save any of the practice files you work with in this topic to Project Web App (PWA). For
more information, see Appendix C, “Collaborating: Project, SharePoint, and PWA.”
Creating a resource pool
When managing multiple projects, you might find that it’s common for work resources
(people and equipment) to be assigned to more than one project at a time. It might
become difficult to coordinate the work resources’ time among the multiple projects,
especially if those projects are managed by different people. For example, an editor at a
book publishing firm might have task assignments for a new book, a promotional website,
and a press release—three projects proceeding simultaneously. In each plan, the editor
might be fully allocated or even underallocated . However, if you add all her tasks from
these plans together, you might discover that she has been overallocated or assigned to
work on more tasks than she can handle at one time. When working with cost resources
in multiple plans, you might want to see not only the cost per plan associated with a
cost resource, but the cumulative costs across plans as well. Likewise, when working with
material resources in multiple plans, you’d see cumulative consumed material resources in
whatever unit of consumption you’ve used.
A resource pool can help you see how resources are utilized across multiple plans. The
resource pool is a plan from which other plans draw their resource information. It contains
information about all resources’ task assignments from all plans linked to the resource pool.
You can change resource information—such as maximum units, cost rates, and nonworking
time—in the resource pool, and all linked plans will use the updated information.
The plans that are linked to the resource pool are called sharer plans . The following is one
way of visualizing a resource pool and sharer plans.
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