Microsoft Office Tutorials and References
In Depth Information
Setting nonworking days in the project calendar
TIP You can instruct Project to automatically save the active plan at predeined
intervals, such as every 10 minutes. On the File tab, click Options. In the Project
Options dialog box, click Save, select the Auto Save Every check box, and then specify
the time interval you want.
Setting nonworking days in the project
Calendars are the primary means by which you control when each task and resource can be
scheduled for work in Project. In later chapters, you will work with other types of calendars;
in this chapter, you work only with the project calendar.
The project calendar defines the general working and nonworking days and time for tasks.
Project includes multiple calendars, called base calendars , any one of which can serve as
the project calendar for a plan. You select the base calendar that will be used as the
project calendar in the Project Information dialog box. Think of the project calendar as your
organization’s normal working hours. For example, this might be Monday through Fridays,
8 A.M. through 5 P.M., with a one-hour lunch break each day. Your organization or specific
resources might have exceptions to this normal working time, such as holidays or vacation
days. You’ll address resource vacations in Chapter 5, “Setting up resources.”
You manage calendars through the Change Working Time dialog box (accessed on the
Project tab). Use this dialog box to set normal working schedules and working-time
exceptions for individual resources or, as you’ll do here, the entire plan.
The scenario: At Lucerne Publishing, you need to account for an upcoming date on which
the entire Lucerne staff will be unavailable to work on the book launch project.
In this exercise, you’ll review the available base calendars and then create a working-time
exception in the project calendar:
On the Project tab, in the Properties group, click Project Information .
The Project Information dialog box appears.
In the Calendar box, click the down arrow.