Microsoft Office Tutorials and References
In Depth Information
Creating portable documents
You can move forward or backward a page at a time by clicking the Next Page and
Previous Page buttons (the arrows adjacent to the page number edit box at the
bottom of the screen).
Click the Zoom To Page button to display the page at the same size you see in
Normal view, as shown in Figure 11-16. Click Zoom To Page again to return to the normal
Print Preview whole-page view.
Figure 11-16 The Zoom To Page button toggles the display between the full-page
preview and normal size.
After you click the Show Margins button, you can adjust a margin by dragging one of the
dotted lines. To adjust a column’s width, drag the column handle. (The Show Margins
button is a toggle—click it again to turn it off.) You can change printing options in the Settings
area to the left of the Print Preview display, and the results appear in the preview area.
Creating portable documents
A portable document file format lets you create a representation of “electronic paper”
that displays your data on the screen as it would look when printed. One of the benefits
of portable document formats is that you can share documents you do not want others to
modify. Both the Microsoft XPS (XML Paper Specification) format and Adobe PDF (Portable
Document Format) files require free software for viewing, and they promise cross-platform
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