Microsoft Office Tutorials and References
In Depth Information
Creating portable documents
consistency and format compatibility regardless of the software and fonts available on your
The two available portable document formats, PDF and XPS, provide portability, allow you
to search a file’s content, and let you preview the files in applications that support them,
such as Windows Internet Explorer and Adobe Reader. Worksheets you save in XPS format
are also viewable using a stand-alone XPS viewer, which might be necessary,
depending upon the version of Windows you are using. Adobe’s PDF, the format that gave birth
(and an acronym) to the term “portable document format,” has the advantage of being
To save a file in either format, click the File tab, click Export, click Create PDF/XPS
Document, and then click the Create PDF/XPS button that appears on the right side of the
window, as shown in Figure 11-17. When you do, the Publish As PDF Or XPS dialog box
appears, displaying two self-explanatory Optimize For options—Standard and Minimum
Size—at the bottom of the dialog box, as shown in Figure 11-18. The Open File After
Publishing check box causes the resulting file to open as soon as Excel finishes saving it; the file
opens in Adobe Reader (PDF) or in your Web browser (XPS).
Figure 11-17 Use the Export screen in Backstage view to create PDF or XPS documents.
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