Microsoft Office Tutorials and References
In Depth Information
PRACTICE FILES To complete the exercises in this chapter, you need the practice files
contained in the Chapter03 practice file folder. For more information, see “Download
the practice files” in this topic’s Introduction.
IMPORTANT You’ll use the messages you create in this chapter as practice files for exercises in
later chapters of this topic.
Creating and sending messages
Creating an email message is a relatively simple process. You will usually provide
information in the following fields:
▪ To Enter the email address of the primary message recipient(s) in this field. This is the
only field that is absolutely required to send a message.
▪ Subject Enter a brief description of the message contents or purpose in this field. The
subject is not required, but it is important to provide information in this field, both
so that you and the recipient can identify the message and so that the message isn’t
blocked as suspected junk mail by a recipient’s email program. Outlook will warn you
if you try to send a message with no subject.
▪ Message body Enter your message to the recipient in this field, which is a large text
box. You can include many types of information, including formatted text, hyperlinks,
and graphics in the message body.
TIP In this chapter and throughout this topic, for expediency’s sake, we sometimes refer to
email messages simply as messages . When referring to other types of messages we use full
descriptions such as instant messages or text messages .
Addressing an email message is easy: just insert the intended recipient’s email address (or
name, if he or she is in your address book) into an address box in the message header of a
message composition window. You can enter email recipients into any of three address boxes:
▪ To Use for primary message recipients. Usually, these are the people you want to
respond to the message. Each message must have at least one address in the To box.