Microsoft Office Tutorials and References
In Depth Information
Depending on the method you use to enter a message recipient’s name or email address
into an address box, Outlook either resolves the name or address immediately (if you chose
it from a list of known names) or resolves it when you send the message. The resolution
process for each name or address has one of two results:
▪ If Outlook successfully resolves the name or address, an underline appears below it. If
the name or address matches one stored in an address book, Outlook replaces your
original entry with the content of the Display As field in the contact record, and then
SEE ALSO For information about contact record fields, see “Saving and updating
contact information” in Chapter 4, “Store and access contact information.”
▪ If Outlook is unable to resolve the name or address, the Check Names dialog box
opens, asking you to select the address you want to use.
The Check Names dialog box might display No Suggestions, names that match the
entry, or contact options saved in the contact record for the entered name.
In the Check Names dialog box, you can select from the suggested options, or do
one of the following:
▪ Click Properties to learn more about the selected option.
▪ Click Show More Names to display your default address book.
▪ Click New Contact to create a new contact record in your default address book,
directly from the dialog box.