Microsoft Office Tutorials and References
In Depth Information
In the Addressing dialog box, click Custom . Then do any of the following:
▪ To search additional address books, click Add . Then in the Add Address List
dialog box, click the address list you want to add, click Add , and click Close .
▪ To change the order in which Outlook searches the address books in the list,
click an address book and then click the Move Up or Move Down button.
▪ If you’re uncertain which address book is represented by a list entry, click the
address book and then click Properties to display the account name and folder
name of the address book.
In the Addressing dialog box, click OK , and then close the Address Book window.
If you have an Internet connection, you can send email messages to people within your
organization and around the world by using Outlook, regardless of the type of email account
you have. Outlook can send and receive email messages in three message formats:
▪ HTML Supports paragraph styles (including numbered and bulleted lists),
character styles (such as fonts, sizes, colors, weight), and backgrounds (such as colors and
pictures). Most (but not all) email programs support the HTML format. Programs that
don’t support HTML display these messages as Plain Text.
▪ Rich Text Supports more paragraph formatting options than HTML, including borders
and shading, but is compatible only with Outlook and Exchange Server. Outlook
converts Rich Text messages to HTML when sending them outside of an Exchange network.
▪ Plain Text Does not support the formatting features available in HTML and Rich Text
messages but is supported by all email programs.
Email message content isn’t limited to simple text. You can create almost any type of
content in an email message that you can in a Microsoft Word document. Because
Outlook 2013 and Word 2013 share similar commands, you might already be familiar
with processes for creating content such as lists and tables.
You can personalize your messages by using an individual font style or color and by
inserting your contact information in the form of an email signature or business card. (You can
apply other formatting, such as themes and page backgrounds, but these won’t always
appear to email recipients as you intend them to, and they can make your communications
appear less professional.)