Microsoft Office Tutorials and References
In Depth Information
TIP You can specify different email signatures for new messages and for replies and
forwarded messages. For example, you might want to include your full name and contact
information in the signature that appears in new messages, but only your first name in the
signature that appears in replies and forwarded messages. For more information, see
“Personalizing the appearance of message text” in Chapter 10, “Enhance message content.”
You can format the text of your message to make it more readable by including headings,
lists, or tables, and you can represent information graphically by including charts, pictures,
clip art, and other types of graphics. You can attach files to your message and link to other
information, such as files or webpages.
For the purposes of this topic, we assume that you know how to enter, edit, and format
content by using standard Word techniques, so we don’t discuss all of them in this topic.
We demonstrate many of these techniques within the step-by-step exercises, though, so
be alert for any new features that you aren’t yet familiar with.
SEE ALSO For extensive information about entering and editing content and about
formatting content by using character and paragraph styles, Quick Styles, and themes, refer to
Microsoft Word 2013 Step by Step , by Joan Lambert and Joyce Cox (Microsoft Press, 2013).
Saving and sending messages
At regular intervals while you’re composing a message (every three minutes, by default),
Outlook saves a copy of the message in the Drafts folder. This is intended to protect you
from losing messages that are in progress. If you close a message that hasn’t yet had a
draft saved, Outlook gives you the option of saving one. You can manually save a
message draft at any time by clicking the Save button on the Quick Access Toolbar in the
message window.
KEYBOARD SHORTCUT Press Ctrl+S to save a draft email message.
To resume working on a message that’s been saved as a draft and closed, display the Mail
module, and click the Drafts folder in the Folder Pane. Then double-click the message you
want to work on to open it in its own window, or continue composing the message directly
in the Reading Pane.
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