Microsoft Office Tutorials and References
In Depth Information
Troubleshooting file types and extensions
By default, Windows does not display file extensions in File Explorer windows or
dialog boxes such as the Insert File dialog box. You can usually differentiate file types
by their icons—for example, in the preceding exercise, the blue Word icon
precedes the Procedures document name, and the red PowerPoint icon precedes the
NaturalGardening presentation name.
TIP In Windows 8, File Explorer has replaced Windows Explorer. Throughout this
book, we refer to this browsing utility by its Windows 8 name. If your computer is
running Windows 7, use Windows Explorer instead.
In a dialog box such as the Insert File dialog box, you can display the file type by
clicking the Change Your View arrow on the toolbar and then clicking either Details or
Tiles; each of these views includes the Type field.
TIP Many picture files are large, requiring a lot of bandwidth to send and a lot of
storage space to receive. Instead of opening a message and then attaching a
fullsize picture file to it, you can send and simultaneously resize a picture from File
Explorer by right-clicking the picture file, clicking Send To, and then clicking Mail
Recipient. In the Attach Files dialog box that appears, choose from among five
picture size options; the corresponding file size appears when you select a picture size.
Then click Attach to create an email message with the resized file attached.
TIP If you want to send personalized copies of the same email message to several people,
you can use the mail merge feature of Word 2013. For more information, refer to Microsoft
Word 2013 Step by Step by Joan Lambert and Joyce Cox (Microsoft Press, 2013).