Microsoft Office Tutorials and References
In Depth Information
These three standard views are available from the Change View gallery on the View tab.
Messages that you haven’t yet read are indicated in the message list by vertical blue lines
on the left edge and bold blue header text. When you open a message, Outlook indicates
that you have read it by removing the blue indicators and changing the header font in the
message list from bold to normal.
SEE ALSO For more information, see the sidebar “Marking messages as read or unread” in
Chapter 7, “Organize your Inbox.”
You can view the text of a message in several ways:
▪ You can open a message in its own window by double-clicking its header in the
▪ You can read a message without opening it by clicking its header once in the message
list to display the message in the Reading Pane.
▪ You can display the first three lines of each unread message under the message header
by using the Preview feature. Scanning the first three lines of a message frequently
gives you enough information to make basic decisions about how to manage it. The
only drawback is that in Preview view, each unread message takes up five lines rather
than the two lines in the default Messages view, so fewer messages are visible on your
screen at one time.
SEE ALSO For information about turning on specific view features, see “Arranging messages
in different ways” in Chapter 7, “Organize your Inbox.”
You can view message attachments in several ways:
▪ You can preview certain types of attachments (including Word documents, Excel
workbooks, PowerPoint presentations, and PDF files) directly in the Reading Pane by
clicking the attachment (one time) in the message header.
When you click the attachment, the message text is replaced by a preview of the
attachment contents, and the Attachments tool tab appears on the ribbon. To redisplay
the message content, click the Message button that appears to the left of the
attachments in the message header.