Microsoft Office Tutorials and References
In Depth Information
On the General page of a contact record, you can store the following types of contact
Name, company name, and job title
Business, home, and alternate addresses
Business, home, mobile, pager, and other phone numbers
Business, home, and alternate fax numbers
Webpage address (URL), instant messaging (IM) address, and up to three email
TIP If you need to store more than three email addresses for a contact, you can do
so by creating a custom contact record form.
Photo, company logo, or other identifying image
General notes, which can include text and illustrations such as photos, clip art images,
SmartArt diagrams, charts, and shapes
On the Details page of a contact record, you can store personal and organization-specific
details, such as the following:
Professional information, including department, office location, profession, manager’s
name, and assistant’s name
Personal information, including nickname, spouse or partner’s name, birthday,
anniversary, and the title (such as Miss, Mrs., or Ms.) and suffix (such as Jr. or Sr.) for use
in correspondence
Creating contact records
You typically create a contact record by displaying the address book to which you want to
add the contact record in the People module and then clicking the New Contact button in
the New group on the Home tab. In the contact record window that opens, you insert the
information you want to save. After you save the contact record, it appears in the contact list.
You can create a contact record that contains only one piece of information (for example, a
name or company name), or as much information as you want to include. You can quickly
create contact records for several people who work for the same company by cloning the
company information from an existing record to a new one. And of course, you can add to
or change the information stored in a contact record at any time.
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