Microsoft Office Tutorials and References
In Depth Information
The order in which Outlook displays contact records in the contact list is controlled by the
File As setting. By default, Outlook files contacts by last name (Last, First order). If you
prefer, you can change the order for new contacts to any of the following:
▪ First Last
▪ Last, First (Company)
▪ Company (Last, First)
To set the filing order for all your contacts, display the People page of the Outlook Options
dialog box, click the Default “File As” Order arrow and select an order from the list. You can
change the filing order for an individual contact by selecting the order you want in the File
As list in the contact record.
TIP In addition to creating individual contact records, you can create groups of contacts so
that you can manage messaging to multiple people through one email address. For
information, see “Creating contact groups” in Chapter 9, “Manage contact records.”
Outlook stores contact information from different sources in separate address books. Some
are created by Outlook, some by your email server administrator, and others by you.
Contacts address books
Outlook creates a Contacts address book for each account you connect to. These address
books are available from the My Contacts list in the Folder Pane of the People module.
The Folder Pane of the People module displays a list of all your address books.
The Contacts address book of your default email account is your main address book, and
it is the address book that appears by default in the People module. The Contacts address
book is empty until you add contact records to it.