Microsoft Office Tutorials and References
In Depth Information
If you have the same appointment on a regular basis—for example, a monthly haircut or
a weekly exercise class—you can set it up in your Outlook calendar as a recurring
appointment . A recurring appointment can happen at almost any regular interval, such as every
Tuesday and Thursday, every other week, or the last day of every month. Configuring an
appointment recurrence creates multiple instances of the appointment in your calendar at
the time interval you specify. You can set the appointment to recur until further notice, to
end after a certain number of occurrences, or to end by a certain date. The individual
appointments are linked. When making changes to a recurring appointment, you can choose
to update all occurrences or only an individual occurrence of the appointment.
You can specify the time zone in which an appointment starts and ends. You might want to
set different starting and ending time zones if, for example, your “appointment” is an
airplane light with departure and arrival cities located in different time zones, and you want
the light to show up correctly wherever you’re currently located.
In this exercise, you’ll schedule an appointment and a recurring appointment, and you’ll
update appointments by using commands in the appointment window.
SET UP You don’t need any practice files to complete this exercise. Display the
Calendar module, and then follow the steps.
In the Date Navigator at the top of the Folder Pane , click tomorrow’s date to display
the Day view for that day.
SEE ALSO For information about the default Calendar module view and the Date
Navigator, see “Displaying different views of a calendar” later in this chapter.
In the calendar, point to the 12:00 P.M. time slot (or, if you already have
an appointment scheduled at 12:00 P.M., to another time when you have 30
minutes available).
Click once to activate the time slot.
Enter SBS Lunch with Jane , and then press Enter to create a half-hour appointment
beginning at 12:00 P.M.
TIP The subject of each appointment, meeting, or event you create while working
through the exercises in this topic begins with SBS so that you can easily differentiate
the practice items you create from other items on your calendar.
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