Microsoft Office Tutorials and References
In Depth Information
If you’re organizing a meeting for a large number of people, you can view collective
information about their schedules on the Scheduling or Scheduling Assistant page.
The Scheduling and Scheduling Assistant pages include a group schedule that shows
the status of each attendee’s time throughout your working day. Outlook indicates your
suggested meeting time on the group schedule. If free/busy information is available for
meeting attendees, the status is indicated by the standard free/busy colors and patterns
that match the legend at the bottom of the page. If no information is available (either
because Outlook can’t connect to an attendee’s calendar or because the proposed meeting
is further out than the scheduling information stored on the server), Outlook shows the
time with gray diagonal stripes. The row at the top of the schedule, to the right of the All
Attendees heading, indicates the collective schedule of all the attendees.
TIP You can enter additional attendees in the To box on the Appointment page or in the All
Attendees list on the Scheduling or Scheduling Assistant page. You can also add attendees
by clicking the To button on the Appointment page or the Add Attendees button on the
Scheduling or Scheduling Assistant page, and then selecting attendees from an address box.