Microsoft Office Tutorials and References
In Depth Information
You can change the time and duration of the meeting to work with the displayed schedules
by selecting a different time in the Start Time and End Time lists, by dragging the vertical
start time and end time bars in the group schedule, or by clicking the time you want in the
Suggested Times list.
SEE ALSO For information about creating a meeting request from an email message, see
the sidebar “Creating an appointment from a message” earlier in this chapter.
Outlook tracks responses from attendees and those responsible for scheduling the
resources you requested, so you always have an up-to-date report of how many people will
attend your meeting. The number of attendees who have accepted, tentatively accepted,
and declined the meeting request appears in the meeting header section when you open a
meeting in its own window.
In this exercise, you’ll create and send a meeting request.
SET UP You don’t need any practice files to complete this exercise. Display your
default calendar and inform two co-workers or friends that you are going to practice
inviting them as attendees to a meeting. Ask the attendees not to respond to the
meeting request that they receive. Then follow the steps.
In the Date Navigator , click the next work day’s date. Then in the calendar, click the
3:00 P.M. time slot (or if you have a conflicting appointment, click a time when you
have 30 minutes available).
On the Home tab, in the New group, click the New Meeting button to open an
untitled meeting window. The selected date and times are shown in the Start time
and End time boxes above the notes pane.
In the To box, enter the email address of the first co-worker or friend with whom you
arranged to practice.
In the Subject box, enter SBS Study Session .
In the Location box, enter Test meeting to indicate that the meeting request is
for testing purposes only. You have now provided all the standard information for a
meeting request.
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